There are many volunteer positions available. Some are leadership roles and some are as simple as a two hour shift.
Convention Dates – Thursday-Saturday June 11-13, 2026
ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE
To volunteer, contact:
Marilyn Ruff at miniaturehostas@gmail.com OR
June Gebhardt at junesg62757@gmail.com
BBQ Dinner
Volunteer duties may include helping with bus parking, assisting the caterer, serving food, and cleaning up.
Thursday – 5:30 pm – 7:30 pm – 6-9 more volunteers needed
Thursday – 7:00 pm – 9:00 pm – 6-9 more volunteers needed
Bus Captains and Co-Captains
The bus captain’s main job is to ensure that everyone that gets on the bus at the hotel, returns on the bus to the hotel. Additional responsibilities include: understanding the route, and garden stops and being able to assist the bus driver, if necessary. Ensure everyone gets their box lunch. Collect all box lunch trash. You are welcome to add some jokes or interesting facts/trivia along the way (this is NOT required).
Thursday – 1:15 pm – 9:30 pm – 9 more volunteers needed (gardens and BBQ dinner)
Friday – 7:00 am – 2:45 pm – 1 more volunteers needed
Saturday – 7:30 am – 3:30 pm – All slots filled
Bus Coordinator(s)
Ensure that there are bus captain(s) for each bus. Meet with them prior to the convention and be sure they understand their responsibilities.
Thursday, Friday, Saturday – times TBD – 1-2 more volunteers needed
Bus Lunches Coordinator
Pickup box lunches at nearby deli and sort. Pack into appropriate coolers.
Friday and Saturday – morning – time TBD – 1 more volunteers needed
Bus Lunches Committee
Arrange box lunch delivery to gardens or place on bus.
Friday – 6:00 am – 3 more volunteers needed
Saturday – 6:30 am – 3 more volunteers needed
Registration Table Set Up
Set up convention bags, Hosta plants, t-Shirts, name badges and other information on the tables.
Wednesday – 9:30 am – 2 more volunteers needed
Thursday – 7:30 am – 3 more volunteers needed
Friday – 6:30 am – 2 more volunteers needed
Registration Table – Register Attendees
Check in attendees – give them name badge, convention bag, Hosta plant and T-shirt (if ordered).
Wednesday – 11 am – 7:30 pm – volunteers needed
Thursday – 9:00 am – 2:00 pm – volunteers needed
Friday – 7:30 am – 9:30 am – volunteers needed
Registration Table – Tear Down
Put all remaining items on the tables into the storage room.
Wednesday – 7:30 pm – 2 more volunteers needed
Thursday – 2:15 pm – 2 more volunteers needed
Friday – 9:30 am – 1 more volunteers needed
Silent Auction Committee
Prior to the convention, collect and group items for silent auction. Prepare bidder forms. During Convention, deliver auction items to the hotel.
1 more volunteer needed
Silent Auction – During Convention
Responsibilities include setup auction items and collect funds.
Dates and times – TBD – 1 more volunteer needed.
Leaf Show – Staging & Dismantling
Setup all supplies for registration desk, exhibit area, classification table, tabulation area and head table. At the end of show, dismantle everything.
Wednesday – 8:00 am – 1:00 pm – Set-up – 3 more volunteers needed
Thursday – 3:00 pm – 5:00 pm – Tear-down – 3 more volunteers needed
Leaf Show – Show Registration
Setup registration area. Register attendees. Reset room for leaf show.
Wednesday – 1:00 pm – 7:00 pm – volunteers needed
Thursday – 7:00 am – 9:00 am – volunteers needed
Leaf Show – Classification
Print copies of AHS Show Classification list for various tables. Ensure appropriate space for classification areas. Check for incomplete tags and possible disqualifications.
Wednesday – 1:00 pm – 7:00 pm – volunteers needed
Thursday – 7:00 am – 9:00 am – volunteers needed
Leaf Show – Placement
Move entries to appropriate locations in show room. Verify entries.
Wednesday – 1:00 pm – 7:00 pm – volunteers needed
Thursday – 7:00 am – 9:00 am – volunteers needed.
Leaf Show – Clerking
Assist judges – punch tags, staple ribbons, move entries as directed.
Thursday – 9:00 am – 12:30 am – 15 more volunteers needed
Leaf Show – Tabulation
Sort tags and record winners on Tally sheets.
Thursday – 9:30 am – 2:00 pm – volunteer slots – FULL